✨What you can do
Use Ledgo in your language, protect your account with two-step login, keep automatic daily backups (with a copy in Google Drive), control what each person can do and see every change in the activity log.
Your daily routine in 5 steps
- Languagetop-right 🌐
- 2-step loginowners & admins
- Backupsdaily + Drive
- Rolesper person
🧭Where to click
Find your section
These tools are in the Settings group of the left menu, the same for every business type.
The common groups (Sales, Purchases, Finance, People, Business, Settings) are the same for every business and are explained in Getting started.
🚀Day-1 setup
Do these once, in this order, before your first day of work.
Choose your language
- Press the 🌐 button at the top-right and pick your language. Each person can choose their own.
Switch on two-step login
- Settings → Security & 2FA → install Google Authenticator, Microsoft Authenticator or Authy → scan the QR code → type the 6-digit code.
- Save the recovery codes somewhere safe.
Check your backups
- Backups: automatic daily backup is on. Press Back up now any time, or Connect Google Drive for an extra copy.
🛠️Everyday tasks
Click a heading to open or close it. Steps are numbered in the order you press.
Give someone a login
- People → Team → add a person, pick a role and (optional) the branches they work at.
See who changed what
- Activity log lists every important change with the user and time.
Choose reminders
- Reminders & alerts: customer bills due, supplier bills due, stock expiring, memberships ending, low stock — and how many days before.
Download all your data
- Settings → Backup & export → Download all my data (zip).
Find anything fast (Ctrl+K)
- Press Ctrl+K (⌘K on Mac) or the Search box at the top: type a customer's name or phone, an invoice number, a product, a candidate, a staff member or a page name — the results show as you type.
- Use ↑ ↓ to choose and Enter to open. Only pages and records your role may open are shown.
Notifications bell and pinned pages
- The 🔔 at the top shows how many notifications are unread; press it for the latest ones and See all.
- Press ☆ beside a page title to pin that page to the top of the menu (★ Pinned) — press ★ again to remove it. Pins are kept in this browser.
Keyboard shortcuts
- N new bill (or the page's main button), / search, G then O the overview, ? the list of shortcuts, Esc closes a popup.
- Shortcuts never fire while you are typing in a box.
Add a customer or supplier without leaving the form
- On a quotation, order, repair or any form with a customer or supplier list, press + New beside it.
- Fill the name and phone in the popup and save — the new customer is chosen in the form, which keeps everything you already typed.
⚙️What the system does for you
- A backup is made every night.
- Reminders are checked every morning.
- Sign-in is locked for a while after many wrong passwords.
📈Reports & numbers
| Report / number | What it tells you |
|---|---|
| Activity log | Who did what and when |
| Backups | Last backup and files kept |
Also open Analytics for sales, expenses and profit charts.
❓Common questions
I lost my phone with the authenticator.
Sign in with one of your recovery codes, then set up two-step login again.
Does changing language change my data?
No. Only the screens change; your products and customers stay as typed.
Stuck? We are one message away.
Send us a screenshot on WhatsApp +974 3398 2304 and tell us what you were trying to do.