✨What you can do
Send purchase orders, receive goods (all at once or in parts), record the supplier's bill, pay it and return damaged items — stock and what you owe are always right.
Low stock[[Order low-stock items]] fills a purchase order with everything below its reorder level.
Receive in partsEach delivery creates a Goods receipt note.
What you oweEach supplier shows bills, payments and Still to pay.
Your daily routine in 5 steps
- Purchase ordersend to supplier
- Receivegoods receipt
- Billsupplier's bill no.
- Paycash or bank
- Returnif needed
🧭Where to click
Business Console
Overview
Sales
Purchases
Finance
People
Business
Settings
Purchases
Purchase orders
Purchases
Suppliers
Purchase Reports
Find your section
These tools are in the Purchases group of the left menu, the same for every business type.
The common groups (Sales, Purchases, Finance, People, Business, Settings) are the same for every business and are explained in Getting started.
🚀Day-1 setup
Do these once, in this order, before your first day of work.
Add your suppliers
- Purchases → Suppliers → add name, phone and opening balance.
🛠️Everyday tasks
Click a heading to open or close it. Steps are numbered in the order you press.
Order from a supplier
- Purchase orders → New purchase order (or Order low-stock items). Add items and quantities, then Send to supplier on WhatsApp.
Receive the goods
- Open the order → Receive now. Enter what arrived. Choose Receive & record bill or Receive only and later Record bill for received items.
Pay the supplier
- Open the supplier or the bill → Pay supplier: amount, date, cash or bank.
Return items
- Open the bill → Return items to supplier → enter Return qty and reason → Save return. Stock goes down and the supplier owes you.
⚙️What the system does for you
- Stock goes up when goods are received.
- Supplier bills due soon appear in Reminders.
- Payments post to Bank & cash.
📈Reports & numbers
| Report / number | What it tells you |
|---|---|
| Purchase Reports | Purchased, paid, outstanding, by supplier |
| Supplier bills | Unpaid bills with due dates |
Also open Analytics for sales, expenses and profit charts.
🏷️Status guide
| Status | Meaning |
|---|---|
| Ordered | Sent to supplier |
| Received | Goods arrived |
| Billed | Bill recorded |
| Cancelled | Order cancelled |
❓Common questions
Can I record a purchase without a purchase order?
Yes — Purchases → + New purchase still works for quick buys.
Stuck? We are one message away.
Send us a screenshot on WhatsApp +974 3398 2304 and tell us what you were trying to do.